{"securityAudit":null,"logoUrl":"/logos/procare.png","id":"procare","slug":"procare","name":"Procare Online","summary":"Child care center software with AI enrollment planning, waitlist matching and message translation.","type":"paid","hasFreePlan":false,"license":null,"trust":{"status":"verified","reasons":[]},"pricing":{"model":"quote","basePrice":null,"perSeat":null,"perLocation":null,"estHostingMonthly":null,"label":"Quote"},"setupEffort":"high","setupLevel":null,"aiMaturity":"ga","worksWith":[{"id":"quickbooks-desktop","name":"QuickBooks Desktop"},{"id":"quickbooks-online","name":"QuickBooks Online"}],"problemIds":["child-care-3","child-care-2","child-care-5"],"rating":null,"securityAudits":[],"url":"https://www.procaresoftware.com/capabilities/enrollment-planning/","aiCapabilities":"AI-powered capacity forecasting, room-transition recommendations and waitlist best-match (RoomRunner, released May 2026); AI Rewrite (tone rewrite of outgoing messages/daily activity) and AI Translate (English/Spanish) in messaging - off by default, admin enables.","byoAiKey":false,"priceNotes":"Pricing not published; quote required.","pricingSourceUrl":"https://www.procaresoftware.com/blog/how-much-does-procare-cost/","priceCheckedAt":"2026-11-05","complianceFlags":[],"affiliate":false,"oss":null,"trustChecks":[{"key":"admin_verified","label":"Admin-verified listing","pass":true,"note":"Reviewed by the Catervas team: links and prices checked Nov 5, 2026","checkedAt":"2026-11-05"},{"key":"maintenance","label":"Active maintenance","pass":null,"note":"Not checked yet","checkedAt":"2026-11-05"},{"key":"security","label":"No open critical security advisories","pass":null,"note":"Not checked yet","checkedAt":"2026-11-05"},{"key":"privacy","label":"Privacy and data policy","pass":null,"note":"Not checked yet","checkedAt":"2026-11-05"},{"key":"backing","label":"Company or foundation backing","pass":true,"note":"Vendor named: Procare Online","evidenceUrl":"https://www.procaresoftware.com/capabilities/enrollment-planning/","checkedAt":"2026-11-05"}],"problems":[{"id":"child-care-2","industryId":"child-care","rank":2,"title":"Thin margins, tuition collection and subsidy shortfalls","summary":"Most providers run on margins under 1% with less than a month of cash on hand. Costs keep rising and subsidies often don't cover the true cost of care.","theme":"cash-flow","strength":0.6,"howItHelps":"RoomRunner forecasts openings 30-90 days ahead from live enrollment/attendance/age data, recommends which children to move up rooms and when, and matches waitlisted families to upcoming seats so seats are filled before they go vacant. Core platform covers enrollment, billing, attendance, staff scheduling, parent communication and compliance reporting; AI Rewrite polishes staff messages and AI Translate converts English/Spanish."},{"id":"child-care-3","industryId":"child-care","rank":3,"title":"Filling open seats: tours, waitlists and missed calls","summary":"Every empty seat is lost tuition, and many centers run below licensed capacity. Parents expect fast replies to calls and tour requests.","theme":"marketing","strength":1,"howItHelps":"RoomRunner forecasts openings 30-90 days ahead from live enrollment/attendance/age data, recommends which children to move up rooms and when, and matches waitlisted families to upcoming seats so seats are filled before they go vacant. Core platform covers enrollment, billing, attendance, staff scheduling, parent communication and compliance reporting; AI Rewrite polishes staff messages and AI Translate converts English/Spanish."},{"id":"child-care-5","industryId":"child-care","rank":5,"title":"Daily reports, lesson plans, billing and parent messages","summary":"Directors and home providers juggle teaching with daily reports, lesson plans, attendance, billing and family messages. Many families also need messages in other languages.","theme":"admin-paperwork","strength":0.6,"howItHelps":"RoomRunner forecasts openings 30-90 days ahead from live enrollment/attendance/age data, recommends which children to move up rooms and when, and matches waitlisted families to upcoming seats so seats are filled before they go vacant. Core platform covers enrollment, billing, attendance, staff scheduling, parent communication and compliance reporting; AI Rewrite polishes staff messages and AI Translate converts English/Spanish."}],"integrations":[{"id":"quickbooks-desktop","name":"QuickBooks Desktop","type":"accounting","note":"desktop QuickBooks Link journal entries);"},{"id":"quickbooks-online","name":"QuickBooks Online","type":"accounting","note":"QuickBooks / QuickBooks Online (exports family accounting, agency accounting and payroll transactions;"}],"setupGuide":null,"reviews":[]}