QuickBooks Online

AI capabilities

Payments AI (agentic invoice reminders; vendor says customers get paid 4 days faster on average with reminders), Intuit Intelligence assistant for what-if scenarios (e.g., price change or new hire) and automated bookkeeping tasks.

Pricing

QuickBooks Free $0/mo. Simple Start $38/mo, Essentials $85/mo, Plus $140/mo, Advanced $340/mo (promos at time of check). 30-day free trial.

Source: https://quickbooks.intuit.com/pricing/, checked 2026-11-05

Trust checks

• Admin-verified listing: Pass · Reviewed by the Catervas team: links and prices checked Nov 5, 2026
• Active maintenance: Not checked · Not checked yet
• No open critical security advisories: Not checked · Not checked yet
• Privacy and data policy: Not checked · Not checked yet
• Company or foundation backing: Pass · Vendor named: QuickBooks Online

Problems it helps with

• Licensing, CE tracking, sales tax and bookkeeping: Keeps the books tax-ready: categorizes and posts transactions from Square/Boulevard sales feeds, tracks product inventory (Plus) for 6% retail sales tax, and runs 'what-if' scenarios such as a price increase or a new hire. This replaces shoebox or spreadsheet bookkeeping and makes SBDC or CPA consultations easier.
• Cash flow and back-office overload: invoices, payroll, sales tax: The accounting system most small businesses already use. Payments AI sends invoice reminders, flags inconsistent payment patterns and suggests recurring payments for regular clients, which turns irregular commercial-account payments into predictable cash flow. Sales tax and payroll stay in one ledger.
• Cash flow: slow payment, collections and late invoices: Most trade shops already keep their books here. Payments AI watches invoice patterns, sends automated reminders, and suggests recurring payments to turn irregular payers into predictable cash flow; Intuit says reminders get invoices paid 4 days faster on average. AI also handles posting transactions, reports and what-if scenarios (e.g., price changes, new hires).
• Admin overload: scheduling, dispatch, paperwork and job records: Most trade shops already keep their books here. Payments AI watches invoice patterns, sends automated reminders, and suggests recurring payments to turn irregular payers into predictable cash flow; Intuit says reminders get invoices paid 4 days faster on average. AI also handles posting transactions, reports and what-if scenarios (e.g., price changes, new hires).
• Underpricing, slow estimates and lowball competition: Intuit's AI runs 'what-if' scenarios showing how a price change or a new hire would affect profit.

Works with

• GorillaDesk · Native syncs from Jobber (Connect plan and up) and GorillaDesk (Pro);
• Housecall Pro · Native sync target for Jobber, Housecall Pro, ServiceTitan and Profit Rhino;
• Jobber · Native hub for Jobber, CleanGuru and Swept (payroll);
• ServiceTitan · Native sync target for Jobber, Housecall Pro, ServiceTitan and Profit Rhino;
• Square · Connects with Square (listed integration) and Boulevard (paid QuickBooks sync add-on);