Trusted AI tools for small businesses
Catervas is a library of AI tools for small business owners: paid tools and free open-source tools, each with its price, license, setup effort and trust checks. Find the right tools without the hype. Rankings can't be bought.
Paid tools (71)
- 7shifts: Restaurant staff scheduling with AI sales and labor forecasts; free plan for one location. · Free plan · $39.99/location/mo
- AppFolio Property Manager: Property management platform with the Realm-X AI assistant, for portfolios of 50+ units. · Quote
- Availity Essentials: Free payer portal for prior authorizations, eligibility checks and claims. · Free plan
- Blue J: AI tax research assistant that answers federal and state tax questions with cited sources. · $124.83/user/mo
- Bluon for Business: AI tech support for HVAC techs, trained on real support calls and equipment manuals. · Quote
- Booksy: Booking app for barbers and salons with one flat price and an AI phone receptionist in beta. · From $29.99/mo
- Boulevard: Salon and spa booking and payments, with the Beau AI receptionist that books appointments by phone. · From $143/mo
- brightwheel: Child care app for billing, attendance and parent messages, with AI answers about your center's data. · Quote
- Buildium: Property management software for rent, accounting and maintenance, with an AI assistant. · From $65/mo
- CleanGuru: Bid calculators and proposal templates for commercial cleaning companies. · From $79/mo
- CompanyCam: Job photo app that turns site photos and voice notes into AI reports and checklists. · From $63/mo
- Connecteam: Crew app for time clock, scheduling, onboarding and training; free for up to 10 users. · Free plan
- CoverMyMeds: Free electronic prior authorization for prescriptions. · Free plan
- Daily Connect: Child care app for daily reports, billing and parent messages, with an AI writing helper. · From $8.99/mo
- Deep Lawn: Measures lawns from aerial images with AI and sends instant quotes online. · From $120/mo
- Dext Prepare: Clients snap receipts and bills; AI reads and sorts them and sends them to QuickBooks or Xero. · From $177/mo + usage
- DoorLoop: Property management software for rent collection, maintenance and accounting, with AI agents. · From $199/mo + usage
- Financial Cents: Workflow and client-request software for accounting firms, with AI that names, checks and routes client files. · From $19/mo
- Follow Up Boss: Real estate CRM that sorts leads and drafts follow-ups with built-in AI. · $58/user/mo
- Freed: AI medical scribe that listens to visits and drafts clinical notes for your EHR. · From $39/mo
- GlossGenius: Booking, payments and marketing for salons, with an AI receptionist that answers calls and texts. · From $24/mo
- GorillaDesk: Lawn and pest field-service software with chemical records and AI agents for calls and texts. · From $49/mo
- Handoff: AI estimating and project assistant for remodelers that drafts estimates from scope and photos. · From $119/mo
- Heidi Health: AI scribe with a free plan that drafts notes, letters and forms from your visits. · Free plan
- Homebase: Scheduling, time clock, hiring and payroll for hourly teams, with a free plan and AI hiring help. · Free plan · $30/location/mo
- Housecall Pro: Field-service app for scheduling, invoicing and payments, with AI that answers calls and chats. · From $59/mo
- Hover: Turns phone photos of a home into a measured 3D model for fast, accurate estimates. · Usage-based
- Ignition: Proposals, engagement letters and automatic billing so firms get paid on time for all the work they do. · From $39/mo
- Indeed: Job posting site with free posts, paid Sponsored Jobs and AI candidate matching. · Free plan · Usage-based
- Intuit Accountant Suite: Free hub for accountants to manage QuickBooks Online clients, with an AI assistant in beta. · Free plan
- Jane App: Scheduling, charting and billing for PT, chiro and allied health, with an AI scribe add-on. · From $59/mo
- Jobber: Field-service app for quotes, scheduling and invoices, with an AI receptionist that books jobs. · From $29/mo
- JobTread: Construction management with AI estimating, receipt scanning and daily logs. · $199/mo + $20/user
- Karbon: Practice management for accounting teams with shared email, workflows and AI email drafts and summaries. · $59/user/mo
- LineLeader: Enrollment CRM for child care centers that tracks inquiries and automates tour follow-ups. · Quote
- ListedKit AI: AI reads real estate contracts, tracks deadlines and checks documents, priced per deal. · Usage-based
- LMN by Granum: Budgeting and estimating software built for landscape companies. · From $297/mo
- Lofty: Real estate CRM and website platform with an AI sales agent that qualifies and nurtures leads. · Quote
- MarginEdge: Restaurant back office that reads invoices and tracks food costs, with an AI assistant. · $350/mo + $350/extra location
- Marlie AI: AI receptionist for daycares that answers calls, screens families and books tours. · From $49/mo
- Owner.com: Restaurant website and online ordering with AI-driven marketing and search ranking. · From $249/mo
- Popmenu: Restaurant website and marketing with AI emails, social posts, review replies and phone answering. · From $159/mo
- Procare Online: Child care center software with AI enrollment planning, waitlist matching and message translation. · Quote
- Profit Rhino SmartPrice: Flat-rate pricebook and mobile sales tool for HVAC, plumbing and electrical techs. · $39/user/mo
- QuickBooks Online: Accounting software with AI that posts transactions, sends invoice reminders and runs what-if forecasts. · Free plan
- QuotePro AI: Phone app for quick residential cleaning quotes, with an AI quoting option. · From $8.62/mo
- Rightworks WISP Compliance: A done-for-you Written Information Security Plan (WISP) for tax and accounting firms. · Price not listed
- Rosie: AI answering service that picks up every call in English or Spanish and sends you a summary. · From $49/mo
- ServiceTitan: Full field-service platform for larger trade shops, with AI insights across your data. · Quote
- SimplePractice: Practice management for solo clinicians with scheduling, billing, telehealth and an AI note taker. · From $49/mo
- SiteRecon: AI property maps and measurements from aerial images for faster landscape estimates. · From $33.25/mo
- Slang AI: AI phone agent for restaurants that answers calls and manages reservations. · $399/mo + $399/extra location
- Smith.ai AI Receptionist: AI receptionist that answers calls, qualifies leads and books appointments, with human backup. · Free plan · Usage-based
- Square Appointments: Online booking and payments with automatic text confirmations; free plan for solo pros. · Free plan
- Structurely: AI voice and text agents that follow up with real estate leads and set appointments. · Quote
- Swept: Janitorial app for timekeeping, inspections, checklists and client updates, translated for crews. · From $30/mo
- TaxDome: All-in-one practice software for tax and accounting firms: client portal, document requests, e-sign and billing. · From $125/mo + usage
- Tebra: EHR and billing for independent practices with AI notes, claim checks and a voice assistant. · Quote
- Weave: Phones, texting, reminders and payments for practices, with AI call tools and an AI receptionist. · From $199/mo
- Workstream: Hiring platform for hourly workers with AI phone and video screening and automatic reminders. · Quote
- Yelp Host: Yelp's AI phone host that takes calls, orders and reservations using your Yelp page data. · From $249/mo
- ZenMaid: Scheduling, reminders and booking forms built for residential maid services. · From $19/mo
- Zenoti: All-in-one salon and spa platform with AI agents for calls, marketing, rebooking and staff scheduling. · Quote
- Brickwise AI: AI property manager handling rent collection, arrears chasing, tenant communication, and maintenance 24/7 across multiple channels. · $3/mo + $3/extra location
- Buildern: AI-powered construction management software with progress billing, milestone payments, retainage tracking, and automated payment reminders to improve cash flow. · Free plan · $225/mo + $81/user
- Commure Scribe: AI scribe with built-in clinical coding support and 60+ EHR integrations for solo and small practices seeking streamlined documentation. · Free plan · $59/mo + $59/user
- MagicDoor: AI-powered property management platform automating rent collection, late fees, tenant communication, and maintenance to reduce cash flow strain. · $1.50/mo + $1.50/extra location
- Offrs: Predictive seller lead generation platform that identifies properties most likely to list soon using AI analytics. · From $399/mo
- PatientNotes.ai: AI medical scribe that converts patient conversations into structured SOAP notes, reducing documentation time and after-hours charting burden. · Free plan · $50/mo + $50/user
- RealScout: AI-powered lead nurturing and predictive scoring platform that prioritizes hottest prospects and converts more real estate opportunities. · From $149/mo
- Wise Agent: AI-powered real estate CRM with automated lead follow-up, drip campaigns, and contact management for solo agents and teams. · Free plan
Free open-source tools (28)
- Activepieces: No-code automation that connects your apps, with AI steps and agents. · $0
- Atlas CMMS: Maintenance work orders, preventive maintenance, assets and a repair request portal. · $0
- Chatwoot: One shared inbox for website chat, email, WhatsApp, Facebook, Instagram and SMS. · $0
- DocuSeal: E-signatures and fillable forms, with a free cloud plan or free self-hosting. · $0
- Dograh: Open-source AI phone agent that answers calls, qualifies callers, books and transfers. · $0 + ~$10/mo hosting (estimate)
- Dolibarr ERP & CRM: ERP and CRM for quotes, invoices, projects, stock and contacts. · $0 + ~$10/mo hosting (estimate)
- ERPNext: Full business system for accounting, invoicing, inventory, projects and point of sale. · $0 + ~$5/mo hosting
- Formbricks: Customer surveys and feedback forms by link, email or website widget. · $0 + ~$11/mo hosting
- Frappe HR: HR and payroll system for hiring, onboarding, attendance, leave and employee records. · $0 + ~$5/mo hosting
- InvoiceShelf: Self-hosted invoices and estimates with a customer portal and recurring invoices. · $0 + ~$10/mo hosting (estimate)
- Jan: ChatGPT-style assistant that runs AI models offline on your own computer. · $0
- Keila: Simple email newsletters with signup forms; cloud or self-hosted. · $0 + ~$10/mo hosting (estimate)
- Kimai: Time tracking with timesheets, reports and invoices from tracked hours. · $0 + ~$11/mo hosting
- listmonk: Email newsletters and campaigns to your customer list, sent through any email service. · $0 + ~$2/mo hosting
- Odoo Community: Restaurant point of sale, inventory and purchasing in the free Community edition. · $0 + ~$11/mo hosting
- OpenEMR: Free, certified health record and practice system with scheduling, billing and a patient portal. · $0 + ~$20/mo hosting
- Paperless-ngx: Scans, reads and files your paper documents so you can find any of them in seconds. · $0 + ~$4.95/mo hosting
- SolidInvoice: Simple invoices and quotes with online payments and automatic payment reminders. · $0
- TastyIgniter: Restaurant website for online ordering and table reservations, with no commission fees. · $0 + ~$10/mo hosting (estimate)
- Twenty CRM: Open-source CRM for leads and deals, with email and calendar sync and AI workflows. · $0 + ~$6.68/mo hosting
- Vaultwarden: Self-hosted password manager that works with the official Bitwarden apps. · $0 + ~$1.80/mo hosting
- AnythingLLM: Private AI chat over your own documents, on your computer or your own server. · $0
- changedetection.io: Website monitoring tool that tracks price changes, restocks, and content updates with AI-powered alerts and summaries. · $0 + ~$10/mo hosting (estimate)
- Easy!Appointments: Free online booking page that syncs with Google Calendar and sends email confirmations. · $0 + ~$1.80/mo hosting
- IDURAR ERP CRM: Open-source ERP/CRM software for invoicing, inventory, accounting, and customer management built on MERN stack. · $0 + ~$10/mo hosting (estimate)
- Ollama: Runs AI models privately on your own computer, so your data stays in your office. · $0
- Phlox: Local AI medical scribe that transcribes visits and drafts notes on your own computer. · $0
- VROOM: Route planning engine that builds crew routes around time windows and skills. · $0 + ~$10/mo hosting (estimate)
Agents: the full catalog is plain text at /llms.txt and JSON at /api/tools.